Task management

What is Task management?

Task management refers to the process of handling the entire life-cycle of a task, right from planning to tracking to execution. It involves identifying, assigning, and monitoring the progress of jobs for a particular allotted time. Task management can help achieve goals for an individual and a group of people in an organization.

Task management can be a part of project management or process management and helps manage effective workflow in an organization. It also ensures that projects stay on track and get completed on time.

The various aspects in task management include its status, priority, time, resources required, etc. It involves planning, time estimation, scheduling, exploring dependencies, and setting deadlines.

Task management software manages multiple tasks and teams. One can distinguish tasks based on complexity from low to high. There are various phases in task management like creation, assignment, completion, and verification.

What is Task management software?

Task management software is a tool that streamlines the process of managing tasks. It helps to control and monitor different jobs along with collaboration within the teams for achieving deadlines. It also helps to prioritize tasks, track their progress and complete them within time.

Task management

Benefits of Task management

Top features of Task management software

1) Task planning

Effective task management starts with effective task planning. It requires breaking down jobs into stages through a structured approach. A task management tool will help plan tasks and provide options to prioritize them accordingly.

2) Task scheduling

Scheduling of tasks based on priority makes them easy to manage and complete within time. Notifications and reminders help to schedule tasks and save time while executing them.

3) Task tracking

When several tasks are scheduled simultaneously to team members, it becomes a struggle to keep track of each of them. Task management tools help keep track of each activity assigned to each person without missing the milestones.

4) Collaboration

It is crucial to have a collaboration channel when more people are involved in completing a task as it makes the job execution easier.

5) Time tracking

To streamline work, it is important to keep track of time for each activity. This helps to measure time spent on each task and evaluate whether the time spent is worth it.

6) Reporting and visualization

Reporting and visualization of the overall task can help managers make informed decisions.

Which industries use Task management?


Banking, financial services, and insurance companies have many tasks ranging from doorstep services to field sales meetings that require collaboration within teams. A robust task management tool helps companies keep track of activities.

2) Logistics

Most of the tasks are field-based in the case of the logistics industry. Managers can monitor all activities starting from the pick-up of the goods from the warehouse to the final delivery at the customer’s doorstep requires a task management tool. With task management software, companies can even manage first and last-mile delivery.

3) Quick service restaurants (QSRs)

Restaurants need to deliver food to customers at their doorstep, which involves task allocation to delivery agents based on availability, proximity, etc. All this process starting from allocating tasks to final delivery at the customer location, becomes easy with task management software.

4) Pharma

Delivering medicines to customer locations or collecting them from warehouses and submitting them to pharma store outlets involves field force management. A task management tool can streamline the process efficiently.

Final thoughts

According to a report Task Management Software Market size is projected to reach $5.58 billion by 2025 from $2.25 Billion in 2018, with a CAGR of 12.69 % during 2020-2025. Task management software is already used by many large industries and its penetration will increase in small to midsize businesses as well in the coming years.