The Ultimate Guide to Employee Transportation Management System

After the COVID-19 pandemic, employees are returning to the office after over two years of remote work. According to the latest survey from CNBC, half of the organizations want employees back in the office 5-days a week. The corporate travel demand is increasing and will grow as more employees return to the workplace towards the end of 2022.

In the post-pandemic area, companies must ensure employee safety and take a proactive approach to their welfare with hassle-free and safe commutes. A robust employee transport management software can help organizations automate and streamline this process.

Here’s everything you need to know about the employee shuttle management system, also known as the corporate mobility solution.

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What is an employee transportation management system?

An employee transportation management system automates and streamlines the end-to-end mobility of employees from point A to B. It connects all stakeholders involved in the process with a digitally connected system.

Benefits of employee transportation automation system

1) Improve employee safety

With features like live tracking of rides and SOS alerts, monitoring active rides and ensuring employee safety is easier. Background checks of drivers, call masking, etc., equip organizations to maintain a safe transportation system for employees.

2) Monitor driver behavior

Advanced sensors integrated with the vehicles or driver’s phone help monitor driving patterns. It allows flagging incidents like rash driving, speed violations, unwanted stoppage, idle time, etc.

3) Reduce employee anxiety about the commute

A study suggests that the daily commute is often the least favorite employee activity, and work commute is more stressful than the work itself. With native apps for employees and drivers, the entire process of pick-up and drop becomes seamless and reduces confusion and anxiety.

4) Help boost overall employee efficiency

Ineffective route planning and unplanned office commute can be cumbersome for employees and lead to confusion, stress, late arrival, and productivity loss. A hassle-free ride booking process and optimum route planning result in an efficient home to office and, vice versa, employee travel.

5) Save fuel and decrease carbon emission

Traditional employee commutes have been one of the significant contributors to emissions. Feature-rich employee shuttle solutions make corporate mobility more sustainable and cost-effective. Planning and optimizing the journey based on employee locations is easier with the system for a faster and hassle-free ride.

6) Maintain statutory compliance

In the case of transport regulations, an automated employee transportation system helps track compliances like vehicle registration, driver registration, government guidelines, vehicle maintenance, and more.

7) Works with multiple employee transportation use cases

The employee transport automation software can apply to multiple use cases like corporates, car rental, ride-sharing services, fleet services, and more.

Key features of employee transportation management software

1) Real-time tracking and live ETA

Real-time tracking and live ETA keep drivers, employees, and managers informed and updated about their movement. Managers can get live employee onboarding updates while employees can track their pick-up and drop-off ETA.

2) Automated routing and scheduling

The automated routing and scheduling engine helps to maximize seat and fleet utilization and reduces travel time. The employee database is uploaded to the employee shuttle system, and they can choose to request a ride for their commute. This generates a vehicle schedule based on the rides requested and schedules routes for the day. The system also optimizes routes depending on traffic conditions, reroutes, weather conditions, etc.

3) Seamless communication

The employee shuttle system enables drivers, employees, and managers to stay connected via their respective apps with features like in-app messaging and one-tap calling. 

4) Native mobile and web app for all stakeholders

Native apps help all stakeholders complete their tasks effectively and efficiently. For example, drivers and employees get notifications and live ETAs about ride details, while managers can track all active shuttles from a dashboard via a web app.

5) Analytics and reports

The system offers multiple operational and user-based reports on tracking, trips, employee activity, audit trails, maintenance, etc. It also provides actionable insights to help managers find gaps and improve operations. 

6) Notification and alerts

Employees can get instant alerts based on their upcoming trips and bookings on a timely basis via push notifications. While drivers get real-time notifications about employee rides with location details.

Final thoughts

Employees expect their corporate mobility solution to be efficient, flexible, and seamless. Moreover, enterprises need to genuinely up their game regarding reducing carbon emissions and strengthening their commitment to saving the environment. Ultimately, a sustainable and more affordable employee transportation system is a critical offering that will enable organizations to lure employees back to the office following the pandemic.

Are you looking for an employee shuttle system? Get in touch with us to know more about our corporate mobility solution for smoother and more efficient employee commute.

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